BCA Email Tournament Rules 2020

  1. The BCA email tournament shall be open to all members and associate members of BCA. Each tournament will run for three calendar months from the date it commences. Normally this will be 1 March and 1 September. Players will usually play one game against each opponent in their Division. However, in exceptional circumstances, e.g.less than four players in a division, the tournament controller may decide that two games against each opponent should be played.
  2. All games shall be played by email.
  3. Moves shall be transmitted using the English Algebraic notation.
  4. A player sending an ambiguous or illegal move shall be required to replace it with a clear legal move. A player sending an ambiguous or illegal move shall lose one day from his or her allocated time.
  5. Games unfinished by the closing date of the Tournament, Where the players concerned have not agreed a result, shall be sent for adjudication, provided at least 35 moves have been completed. In exceptional circumstances the tournament controller may send a game for adjudication when fewer than 35 moves have been completed. In the event of a player having to withdraw from the tournament part way through or being unable to continue in the tournament for medical or other reasons, the results of any games already completed shall stand. In this situation games may be sent for adjudication after 25 moves have been completed, and any that haven’t reached this stage will be awarded to the opponent.
  6. Each player is allocated 10 days of thinking time to complete 20 moves. Once 20 moves have been completed, a further 10 days is added to any unused time to complete the next 20 moves, and 10 days continue to be added for each subsequent 20 moves. A day is not used when a player replies to a move within 24 hours. One day is used when a player replies to a move within 24 to 48 hours of the receipt of a move. (Note: When the players live in different time zones the date or time of dispatch shown on one players email may differ from the time of receipt shown on the other players email. A player’s clock starts at the time a move is received.)
  7. All moves should contain the following:
    • The name and starting date of the tournament
    • The names of each player
    • The number of days used by each player
    • All the moves played to date
    Sample of how a move might be set out
    BCA Email Tournament, 1st January 2015 division A
    White Alekhine Black Nimzovitch
    White days used: 5
    Black days used: 6
    1 Nf3 d5 2 d4 Nf6 3 e3 Bf5 4 c4 c6 5 Nc3 e6 6 Bd3 Ne4
    Note that it is obligatory for the numbers of days used to be accurately recorded. Failure to do this will make it impossible for any player to claim that his opponent has exceeded the time limit.
  8. It is the responsibility of the player with the white pieces to start the game. The first move should be sent within 3 days of the starting date. It is the responsibility of the winner of the game to send the result to the controller. If the game is drawn the player with the white pieces should send the result to the controller. A full score of the game should be included. (Please note. Games may be published on the BCA website, in the BCA gazette or other media or periodicals.)
  9. Players may request breaks in play due to holidays, training courses, medical reasons etc. Request for breaks in play should be made to the controller at least 7 days prior to the break. Opponents should also be notified. Unless such notification is given, any absences will be charged against a player’s allocated time. It is accepted, however, that advanced notice is not possible in the case of sudden illness or computer breakdown. There is no limit to the number of breaks in play a competitor may request, but players should not enter the tournament if they know they are likely to require extended breaks which will make it difficult for them to finish games within the time limit. If a game fails to reach the required number of moves for adjudication before the end of the tournament, the controller may award the game by default if he/she judges that one of the players was significantly responsible for the delays. If it is not possible to determine which player was responsible the controller shall declare the game void, with neither player scoring points.
  10. The use of chess engines to assist players to work out moves is not permitted. By entering the BCA email tournament players are deemed to have accepted this condition.
  11. Any disruption of the game due to computer problems or the service provider should be notified immediately to the controller. Each competitor will be given the controllers telephone number for this reason. The controller will notify other competitors in the division.
  12. The BCA tie break system used in correspondence chess tournaments shall apply if necessary – e.g. to determine an overall winner or to settle matters of promotion or relegation. This is set out at the end of these rules.
  13. All competitors are expected to conduct themselves in a friendly and sporting manner. Any competitor guilty of unfriendly or abusive exchanges may be expelled from the tournament.
  14. Any dispute between players that occurs during play shall be referred to the Tournament Controller for a ruling. A player unhappy with the ruling of the Tournament Controller may appeal to the Tournament Subcommittee, whose decision shall be final.
  15. By entering an email tournament, a player is deemed to have consented to share their email address with the organisers and with their opponents.

Tie break system to be used

  1. Sonneborn-Berger – sum of scores of those beaten and half the scores of those drawn against.
  2. Kashdan - 4 points for a win, 2 points for a draw and 1 point for a loss.
  3. Result of the game between the players involved.
  4. examination of Results from top downwards. Example, for two players finishing joint first, result of their games against player in third place and working downwards until a deciding game is found.
  5. Number of games with black pieces.
  6. If all the above tie breaks fail to separate two players, the player who had black in their individual game will take the tie break.