General Data Protection Regulation

Looking after your data

The introduction of the new General Data Protection Regulation has required us to overhaul our privacy and data handling processes. The following is a brief statement of the essentials of our new policy. A full version of the new policy is available on the link below.

The data we hold on members includes name, date of birth for juniors, such contact details as are provided to us when people join and the format in which they prefer to receive information or play correspondence chess. The Treasurer needs to keep records of financial transactions for legal reasons.

We only use contact details for the purposes of sending members the Gazette or other publications/products they request, though of course the committee might need to contact members for other reasons on an ad hoc basis.

We will not normally share your data without your consent, though it is a condition for entering our tournaments that you allow your name to be included in the tournament programme if you are attending as a guest or player. We will need to send results to the English Chess Federation for grading purposes. If you receive a Braille programme we will also need to share your address with the Braille producer.

When a member is travelling abroad to represent the association in an event, we need to share date of birth and passport details with the relevant airline and to provide such data as the tournament organisers require. We may need to share some basic personal data with the English Chess Federation if the player in question does not have a FIDE ID.

Please note that we have no means of hiding the email addresses of people who send emails to our Yahoo User Group. The sender’s address is visible to all recipients, just as it is with any other email, so do bear this in mind if you contribute to discussions.

We will not be contacting you to obtain your consent to continue sending you the Gazette as you paid for the right to receive it when you became members, though of course you can ask us to stop sending it if you wish. We need consent to circulate the membership list and separate consent for the list of email addresses.

You can contact us regarding data we hold on you and we will respond in accordance with the general guidelines and the time limits laid down in the new regulation and the Data Protection Act 1998.

View full BCA Privacy and Data Policy (PDF format)

View full BCA Privacy and Data Policy (TXT format)


BCA 2002 - 2018