BOOKING FORM for the 2026 BCA AGM Tournament (20th to 22nd March) – BCA – Bringing Chess To Visually Impaired People

AYes

Are you a BCA member? *Yes

If you are not already a member please contact us before booking.

Name of the person making the booking.

First Name *

Last Name *

Email Address *

When this form is submitted a copy of the details you have input will be sent to the email address entered above.

Phone *0 / 25

Guide dog *Yes – I am bringing a guide dogNo – I am not bringing a guide dog

Wheelchair User *Yes – I am a wheelchair userNo – I am not a wheelchair user

Special dietary Requirements *Yes – I have special dietary requirementsNo – I do not have any special dietary requirements

Please say what your dietary requirements are. *0 / 500

Known medical conditions that could require urgent medical treatment, for example with an auto injector or similar device used for a severe allergic reaction or other life threatening emergency. *Yes – I have a known medical condition and will contact the organiser to discuss putting suitable arrangements in place.No – I do not have any known medical conditions that could require urgent medical treatment.

Emergency Contact Details *0 / 500

Please tell us your emergency contact’s name, telephone number and their relationship to you.

Please note that an emergency contact must be someone who is not also attending this event.

If you’re not yet sure who your emergency contact will be, enter “To be confirmed” or “TBC” and let the organiser(s) know later on.

How would you like to receive your event programme? *I would like my event programme by email onlyI would like my event programme by email and in BrailleI would like my event programme by email and in Large PrintI would like my event programme by email and in Standard Print

Use of your image on the BCA website and in social media *Yes – I consent to photographs and videos that contain my image being used on the BCA website and in social mediaNo – Do not use photographs and videos that contain my image on the BCA website or in social media

Photographs and video clips will be taken during the event for publicity purposes. Typically the images will be of people playing chess, receiving prizes and enjoying social events.

Bookings for additional people *Yes – I am booking for other people as well as myselfNo – I am only booking for myself

Book accommodation for this event at The Mercure Parkway Hotel in Sheffield *Yes – I wish to book accommodation for this event at The Mercure Parkway Hotel in SheffieldNo – I do not require accommodation

Playing in the chess tournament *Yes – somebody in this booking wishes to play in the chess tournamentNo – nobody in this booking wishes to play in the chess tournament

Player details

First Name *

Last Name *

If this player has or could have a rating under 1450, please indicate which section is preferred.Open section preferredChallengers section preferred

If no preference is stated the player will be entered in the section according to their rating.

Would this player like to request a half point bye in any one of the first four rounds?No – this player does not want to request a half point bye at this timeHalf point bye requested for Round 1 (Friday evening)Half point bye requested for Round 2 (Saturday morning)Half point bye requested for Round 3 (Saturday afternoon)Half point bye requested for Round 4 (Sunday morning)

Please note that bye requests are not permitted in the final round. Bye requests can also be made nearer the event – check your programme for details.

Does this player consent for their forename, surname, club, results, gender and, if they are under 18 years old their date of birth, to be sent to the ECF for rating purposes? *Yes – this player consents for their rating information to be sent to the ECF

Please note that we cannot accept tournament entries without this consent.

Payment Amount

Booking on or before the closing date for this event – 6th of February 2026 *Yes – I am booking on or before the closing dateNo – I am booking after the closing date

Please note that if you have missed the closing date the organiser(s) may not be able to accept your booking and that if your booking is accepted, a late supplement of £10 per person may apply.

How much (in British Pounds) do you expect to pay to the BCA for this booking? Payment advice notes are shown below.0 / 10

Examples of payments using members’ rates:
Single room £77 per night (Two nights £154. Three nights £231. If playing chess add £12 for the entry fee.)
Shared room £66 per person per night (For two people staying two nights £264. For two people staying three nights £396. Add £12 for each chess player who is entering the tournament.)

If there is an Under 18 Sighted UK resident member or an Under 25 Visually Impaired UK resident member in your booking, or a first event subsidy is being used, please note this in Other Details at the foot of this form and leave the payment amount blank as special discounts may apply. The organiser(s) will contact you.

Please also say if you are intending to use a First Event Subsidy, though note that full payment is required in advance as the subsidy is given as a refund after you have attended the event.
If you are unsure how much your booking will cost please leave the payment amount blank and the organiser(s) will tell you how much to pay. You are not committing to anything by completing this form.
Please wait for confirmation that the amount is correct before making your payment.
Note that we cannot accept card payments at this time.
Payment by bank transfer is strongly encouraged as cheques can be delayed in the post and your booking cannot be confirmed until payment has been received.

ANYTHING ELSE?

Other Details0 / 500

If applicable, don’t forget to mention if there is an Under 18 Sighted UK resident member or an Under 25 Visually Impaired UK resident member in your booking or a first event subsidy is being used. You can also include any other information that you would like to send to the organiser(s).

Thank you for completing this form. Please now click the Submit button!