PEOPLE & CONTACT DETAILS
If you are not already a member please contact us before booking.
When this form is submitted a copy of the details you have input will be sent to the email address entered above.
If you require accommodation for this event please only add the names of people who will be sharing a room with you. You will need to complete the form again for members of your group who require a different room.
Please tell us the person’s name, telephone number and their relationship to the person(s) in this booking.
Please note that an emergency contact must be someone who is not also attending this event.
If you are booking for more than one person you can provide different emergency contacts for each person if you wish.
If you’re not yet sure who your emergency contact will be, enter “To be confirmed” or “TBC” and let the organiser know later on.
If this booking is for more than one person and you require programmes in different formats please use Other Details at the foot of this form to tell the organiser.
Photographs and video clips will be taken during the event for publicity purposes. Typically the images will be of people playing chess, receiving prizes and enjoying social events. If you have answered ‘No’ and this booking is for more than one person please use Other Details at the foot of this form to tell us who doesn’t want their image to be used.
ACCOMMODATION
Please note that rooms can only be booked one at a time on this form. If more than one room is required for your group please complete this form again.
Examples of special requests include a preference for a bath or a shower; a need for a walk-in shower; a preference to be near the lift or stairs.
Please note that we cannot process your accommodation booking without this consent.
CHESS TOURNAMENT
Please state Open or Challengers for each player in this booking.
Please note that bye requests are not permitted in the final round.
Please note that we cannot accept tournament entries without this consent.
PAYMENT AMOUNT
Please note that if you have missed the closing date the organiser may not be able to accept your booking and that if your booking is accepted, a late supplement of £10 per person may apply.
Examples of payments using members’ rates:
Single room £57 per night, for the week £399, if playing chess add £10 for the entry fee.
Shared room £48 per person per night, for 2 people for the week £672 and add £10 for each chess player who is entering the tournament.
If there is an Under 18 Sighted UK resident member or an Under 25 Visually Impaired UK resident member in your booking please note this in Other Details at the foot of this form and leave the payment amount blank as special discounts will apply. The organiser will contact you.
Note that there is a car parking charge of £10 per day payable direct to the The Old Swan Hotel on arrival. Do not include the car parking fee in the amount you will pay to the BCA.
If you are unsure how much your booking will cost please leave the payment amount blank and the organiser will tell you how much to pay. You are not committing to anything by completing this form.
Please wait for confirmation that the amount is correct before making your payment.
Note that we cannot accept card payments at this time.
Payment by bank transfer is strongly encouraged as cheques can be delayed in the post and your booking cannot be confirmed until payment has been received.
ANYTHING ELSE?
If applicable, don’t forget to mention programme formats, who doesn’t want photographs or videos of them to be used for publicity, non-standard arrival and departure dates, special dietary requirements and if there is an Under 18 Sighted UK resident member or an Under 25 Visually Impaired UK resident member in your booking. You can also include any other information that you would like to send to the organiser.
